Start planning your event with us now

Holiday celebration, summer party, professional conference - we support you in organizing every event.
We search and organize everything for you or assist you with your own request - tailored to your taste and free of charge.

With over 25 years of experience in meeting and event procurement, our MICE Agency team provides professional and personalized service for your next corporate event.

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Best of both worlds

Digital event procurement with personal expertise.

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Personal Meeting Experts

Our in-house MICE agency assists with all complex and individual requests for event bookings.

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Innovative Booking Technology

Access to our simple, fast, and comprehensive booking tool. It is fully customizable - from payment methods to approval processes to a white-label solution.

All features

Our services

Strategic MICE procurement - tailored to your processes

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Flexible booking

With Spacebase, your colleagues can easily book through a self-booking tool, phone, or email. No matter which channel you choose, your established guidelines and preferences will be considered.

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MICE Expert:innen

Our team of highly qualified MICE buyers supports your inquiries and ensures, both procedurally and in content, that your event is a success.

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100.000 Partners in DE/AT/CH

Meeting, workspace, event, conference, or associated transfer - Through our platform, we provide access to a comprehensive network of service providers in the German-speaking area.

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Centralized Reporting & Participant-Management

Dashboards & reports provide full transparency of your expenses. Our integrated participant management ensures compliance with your budgeted travel policies.

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Savings through our Processing Service

Comprehensive invoice auditing with payment processing relieves your accounting process and generates significant savings for you.

Flexible booking

Your employees can use all channels.

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Booking Tool

Meeting room, accommodation, catering - all in one tool. With just a few clicks, employees can complete or modify the booking.

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Email

Send us an email with your event details and preferred partners, and we'll take care of your booking.

tagen@mice-agency.de
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Phone

You can also give us a call, and our MICE experts will book for you. You'll receive all the information via email and in the booking tool afterward.

+49 (0) 30 300 138 00

At the core of our collaboration is the booking tool, serving as the central hub for all your inquiries. Simultaneously, our team is accessible to your employees on all channels and is happy to assist with transactions via phone and email.

Trained MICE experts

We take personal support seriously

Our MICE experts are at your service, providing their expertise and are especially available for you during complex inquiries - offering location scouting, optimized cost planning, or last-minute bookings.

Get to know the team
  • >Trust in an average of 15 years of experience with events
  • Each MICE expert possesses profound knowledge of events
  • We prioritize regular training and close collaboration with our partners
  • Continuous quality control and improvement

100.000 partners in DE/AT/CH

Our portfolio provides the perfect partner for every event

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Meetings & Workshops

Collaborate. Work. Spaces.

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Event locations

For every type of event.

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Conference Hotels

Traditional conferences

Selected event service providers for catering, transfer, equipment, programs, and speakers

Spacebase provides direct access to the largest network of event and meeting locations in D/A/CH. In addition, our MICE experts also conduct ad-hoc searches for special requests, ensuring we can find the perfect partner for your event at any time.


Through collaboration with our preferred partners, we also guarantee exclusive packages and the best rates.

VIEW PREFERRED PARTNERS

Central reporting & participant management

Full expenditure transparency at all times through central reporting

Your purchase conditions are considered and stored at every step of the booking. Administrators, HR, and finance departments have access to relevant costs and participant information.


Our integrated participant management allows the capture and billing of personal allowances (e.g., for certifications & training).

Full cost control through...

  • Trust in an average of 15 years of experience with events
  • Each MICE expert possesses profound knowledge of events
  • We prioritize regular training and close collaboration with our partners
  • Continuous quality control and improvement

Savings through financial services

Billing processes tailored to your needs with significant savings

We meet your process requirements:

  • Preparatory accounting, including substantive and tax-related document verification
  • Compliance check of suppliers and confirmation of event policies
  • Negotiation of reservation and invoice audit savings at every step
  • PSD2-compliant payment processing via third-party providers (e.g. American Express)

On average: 30% cost savings

Billing and financial processes are tailored to your needs, generating an average of 30% savings compared to unstructured procurement. Thanks to good prices and discounts that we pass directly on to you, efficient work processes, and personal advice, you can achieve significant savings.


Up to 5% through increased transparency and optimized processes

Up to 10% through more favorable negotiated offers

Up to 15% through clear and efficient processes as well as simplified billing

Meeting Your Process Requirements:

  • Instant access to events in a modern booking tool
  • Simple booking processes with personal support and expertise from our MICE experts
  • Access to the largest portfolio of directly bookable meeting and event locations in the D/A/CH region

Benefits for Accounting:

  • Process compliance, including billing-relevant data
  • Outsource verification of documents by event specialists
  • Consolidation of small suppliers through payment processing via a central service provider

So you can focus on your core business

Customers who trust us

and many more...

Our testimonials

What our customers say

Get started now

How to start your Strategic MICE Procurement through Spacebase

1

Schedule a meeting

Get to know us and our offerings in an initial personal conversation.

Make an appointment

2

Test for free

Test our service and product for free and without obligation with an initial event request.

3

Conclude a framework agreement

If you are convinced by our offering, we will conclude a framework agreement.

4

Onboarding

The introduction of our product in your organization is quick and easy, and we will assist you throughout.

Your benefits through optimized event procurement

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  • 30% cost savings on your event expenses
  • 80% time savings, especially for event planners
  • Complete transparency - especially in expenditures
  • Control over all bookings and policies
  • Discovery of additional savings potential